Job Opportunity: Administrative Assistant (Mumbai, Maharashtra)

???? Location: Mumbai, Maharashtra
???? Job Type: Full-time

About Ares

Over the last 20 years, Ares’ success has been driven by our people and culture. Our team is guided by core values:

✔ Collaborative
✔ Responsible
✔ Entrepreneurial
✔ Self-Aware
✔ Trustworthy

Our mission is to catalyze shared prosperity and build a better future. We are committed to fostering a welcoming, inclusive, and high-performance work environment where professionals from diverse backgrounds can grow their careers in this dynamic and evolving industry.

Job Summary

We are seeking an Administrative Assistant to provide virtual administrative support during global business hours, based in Mumbai.

Key Responsibilities

Meeting Management

???? Schedule and coordinate internal and external meetings, conference calls, and video conferences across global offices.
???? Assist in preparing PowerPoint documents and general correspondence.
???? Maintain and update company databases as required.

Travel Coordination

???? Arrange domestic and international travel, including flights, hotels, trains, and ground transportation.
???? Coordinate visa applications and create detailed travel itineraries.

General Administration

???? Process team expenses (cash and American Express) through the company expense system.
???? Provide support to Executive & Admin Assistants when necessary.

Skills & Experience Required

✔ Strong client service orientation
✔ Ability to prioritize multiple tasks efficiently
✔ Experience in travel coordination (domestic & international)
✔ Understanding of different time zones
✔ Excellent written and verbal communication skills
✔ Ability to interact professionally with internal teams, external clients, investors, and partners
✔ Technical proficiency in MS Word, Excel, PowerPoint, and Outlook
✔ Good judgment in problem-solving and decision-making

Reporting & Application Process

???? Reports to: Administrative Manager
???? Application Deadline: Open until the position is filled

If you are detail-oriented, organized, and thrive in a dynamic work environment, apply now! ????

This version is clear, structured, and engaging, making it easy for candidates to understand the role. Let me know if you’d like any changes! ????