Executive Assistant to Managing Director

Projects Overview

Date Posted: 05-Jul-2026
Job Type: Full Time
Job Exp: 4 Year
Salary: ₹500000 / YEAR
Location: thane
Education Req: Bachelor's degree

Job description

Executive Assistant to the Managing Director

???? Location: Thane, Maharashtra
???? Job Type: Full-time
???? Salary: ₹5,00,000 - ₹7,00,000 per year
???? Shift: Day shift
???? Benefits: Provident Fund

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director (MD). The ideal candidate should have strong coordination skills, excellent communication abilities, and a professional approach to handling confidential matters.

Key Responsibilities

✅ Secretarial & Administrative Support – Assist the MD with daily activities, travel management, coordination with departments, and handling personal work.
✅ Board Liaison – Act as the main point of contact for the Board of Directors, coordinate meetings, prepare agendas, record minutes, and maintain historical records.
✅ Calendar & Travel Management – Schedule meetings, arrange teleconferences, book flights, hotels, and rental cars while ensuring a seamless travel experience.
✅ Communication Handling – Read, research, and route correspondence, draft letters and documents, and screen and reroute phone calls as needed.
✅ Confidentiality & Discretion – Maintain strict confidentiality when handling personnel, customer, and operational matters.
✅ External Coordination – Organize and coordinate external communication with clients, partners, and associates.
✅ Internal Collaboration – Act as an interface between departments and top management, ensuring smooth communication and follow-ups.
✅ Reporting & Documentation – Prepare and manage MIS reports, project updates, and other essential documentation.

Candidate Requirements

???? Education: No specific requirement, but a background in business administration or a related field is preferred.
???? Experience: Minimum 4+ years in a similar role.
???? Communication: Excellent spoken and written English with a professional demeanor.
???? Technical Skills: Strong MS Office proficiency and the ability to prepare detailed reports.
???? Multitasking Ability: Capable of handling multiple responsibilities simultaneously.
???? Time Management: Ability to work under pressure and meet time-sensitive deadlines.
???? Professionalism: Must be sincere, responsible, and detail-oriented in handling secretarial duties.