Bid & Proposal Specialist

About the Role

We are seeking a Bid & Proposal Specialist to support bid-related administrative and general duties. The individual will work closely with the CEO to understand proposal needs and ensure high-quality bid submissions while meeting strict deadlines.

Key Responsibilities

✔ Bid Management & Coordination

Ensure bid documents follow standard formatting and quality guidelines.
Consolidate bid team submissions into a final proposal format.
Maintain master document sets and ensure consistent branding.
Read and analyze RFPs, RFQs, and ITTs to identify key requirements.
Assist in printing, binding, and submission of bid documents.

✔ Proposal Writing & Content Management

Respond to technical questions in RFPs, RFIs, and RFQs (RFxs).
Evaluate RFxs for company fit, particularly from a technology standpoint.
Maintain the proposal content library, adding and refining responses.
Prepare presentations for client pitches and meetings.

✔ Administrative & Tender Process Management

Manage internal bid portals and identify new tenders.
Track bid deadlines and ensure timely submissions.
Organize and maintain tender folders and documentation.
Monitor the bid team inbox, answer queries, and escalate emails as needed.
Assist in weekly/monthly reporting for the management team.

Essential Skills & Qualifications

???? Education & Experience:

2-3 years of experience as a bid writer across multiple industries.
Experience in professional services (preferred), IT sector (desirable).
Strong background in bid management and proposal writing.

???? Skills & Attributes:

Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent writing & editing skills with strong attention to detail.
Ability to manage multiple deadlines and prioritize workload.
Confident in tender portal management.
Strong interpersonal, negotiation, and influencing skills.
Ability to work late when needed to meet submission deadlines.

Why Join Us?

✨ Flexible work schedule
✨ Remote work opportunity
✨ Competitive pay & yearly bonuses
✨ Opportunity to collaborate directly with leadership

???? Apply now and take your career in bid & proposal writing to the next level!